Privacy Policy

POLICY ON USER PRIVACY & DATA PROTECTION

TKMS is committed to protecting the privacy of its customers, clients & employees. We believe that privacy and data protection of our customers, clients, suppliers and employees are basic human rights.

We have a duty of care to all persons whose name is held within our data, we will never sell, distribute or make public any of your personal information and we will only contact you by email or telephone when we need to in order to;

  • answer any questions or queries you may have
  • arrange online training for you or your staff.
  • inform you of any updates in the system
  • tell you of any new or changing legislation that may affect your business
  • conduct normal business transactions

We would also like to contact you occasionally just to ensure that you are getting the best from our online system and to offer any assistance that you may require.

Principles relating to processing of personal data

TKMS endorses and adheres to the principles of Data Protection as set out in the General Data Protection Regulation 2018 that state that personal data must be;

  1. processed lawfully, fairly and in a transparent manner in relation to the data subject
  2. collected for specified, explicit and legitimate purposes only
  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed
  4. accurate and, where necessary, kept up to date
  5. kept for no longer than is necessary for the purposes for which the personal data are processed
  6. processed in a manner that ensures appropriate security of the personal data

Under the GDPR, TKMS is the 'Controller' of the personal data you provide to us.

What we need

We collect and hold basic data about your company that may include including the name of the company and its main directors, trading address, telephone number and email address. We do not collect any sensitive information.

Why we need it

We need to know your company details in order to set up your online account and provide you with information so you can use our online system. We may also need to contact you from time to time either telephone or by email to provide you with updates on H & S issues and online training.

What we do with it

All company data collected by TKMS, is processed in the UK by TKMS staff. For the purposes of IT hosting and maintenance this information is located on servers within the UK. No third parties have access to your personal data.

How long we keep it for

We keep your data ie; (name, address, contact details) for as long as you continue to use our online products and services.

Your data will be securely kept file on with us until you notify us that you no longer wish to use our services. All data about your company will be deleted from all servers within 40 days of your notification.

What we would also like to do with it

Your company email address or telephone number may be used to contact you to let you know of any new features or safety issues that may be of interest to you. We will never use your data for marketing purposes nor shall we pass your information to any other company for marketing or any other purpose.

This information is not shared with third purposes and you can unsubscribe at any time via telephone or email to support@safety4ltd.com.

Contact forms & emails

Should you choose to contact us using the contact form on our 'Contact us' page or via email, no data you provide will be stored on our website or passed to any of the third party data processors. The data you provide will be collated into an email and sent to us directly through our chosen email provider G-Suite .

Where links are provided to other websites, these are provided in good faith with all links having been verified to the best of our knowledge, as being safe sites.

SECURITY

We have a rigid Data Protection regime in place to oversee the effective and secure processing of your personal data. Details of our server & data protection procedures are listed in a separate document

SSL Certificate

Access to our website and online system is secure having SSL Certification. SSL Certificates are small data files that digitally bind a cryptographic key to an organization's details. When installed on a web server, it activates the padlock and the https protocol and allows secure connections from a web server to a browser.

OUR THIRD PARTY DATA PROCESSORS

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with relevant data legislation.

What are your rights?

Should at any time you believe that the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner's Office (ICO).

Our Data Protection Officer is Tony Keetley - you can contact him at tonykeetley@btinternet.com

Data Security 

Our online elearning web & App is hosted on secure servers provided by AWS. Information regards their security of data and building security can be found in their Privacy Policy.

 

TKMS